Automated Conference Room Signage

Using a Raspberry Pi and the Google Calendar API to avoid Meeting Room Mayhem.

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Among the various growing pains that SparkFun has experienced over the years, perhaps the most persistent has been the proliferation of meeting rooms leading to a variety of mid-meeting interruptions and snafus. Don't get me wrong; it can be nice to break up a long meeting with the occasional, "Oh sh-t, this isn't my meeting, is it?" or "Are you all gonna be in here much longer?" But there comes a point when real work must get done. Google's so-called "G Suite" has solved many of our problems in this department. Each conference room is a "resource" in the Google Calendar, which can be reserved and scheduled so we're not double-booking our meetings anymore. However, we have quite a few meeting rooms in the building, and it can be easy to forget (or assume) where your meeting is scheduled until you find you've just been introduced to a vendor who is not in the meeting you thought you were in.

Generally speaking, meeting organizers are very good at using Google Calendar to schedule their events. The breakdown occurs in meatspace when attendants are faced with two adjacent meeting rooms and no memory of which starship-themed name was on the calendar invite. Sure, they could check their phones, but when you're late for a meeting and your chances are 50/50, you're barging in! This is a minor inconvenience when it happens once...but after it happens a few times, people start grumbling. I personally don't mind a little derailment every now and again during meetings. What I do mind, however, is grumbling. So I set off to find a the grumbling, mostly.

A Signage Solution

Product photo showing the Raspberry Pi connected to a 7" touchscreen display

My best idea (short of forcing everyone to add every meeting room to their calendars) was to create some sort of automated signage for every conference room. Now, there are plenty of pre-existing solutions for conference room and convention center signage, but most of them seem to depend on running a sign server somewhere to control them all. While that's not a big deal at all, it's also not necessary because we already have a server that's holding all of our event information for us, and we don't have to administer it! Ideally, each sign could query Google Calendar independently so that adding more signs to the system would be as easy as just adding a new resource to the calendar --- no server need ever be aware of the sign's existence.

So obviously I'm going to need some kind of small, network-capable compu—rrrrrraspberry pi. I mean, let's cut to the chase --- it's gonna be a Raspberry Pi; everything is a Raspberry Pi now. In this case, though, I'm not just bandwagoning. The Raspberry Pi is a particularly appealing platform for this project because of the well-supported 7" touchscreen display that's available for it. The Pi and the screen together make a really tidy stack that will do everything I need from a small digital sign.

Designing an Application

the electron-js logo, comprised of a stylized atomic model depicting electrons circling a nucleus

Electron Logo

From the outset, I knew I was going to write the application in Electron. If you're not familiar with Electron, it's a cross-platform development framework that allows you to basically write web apps with access to back-end modules through NodeJS, or, if it's easier to think the other way: It allows you to write GUIs for NodeJS applications using HTML and CSS. It basically connects Node to a dedicated browser window running the Chrome V8 JavaScript engine. Electron is very similar to NWJS, which I wrote about in an earlier blog post. In fact, I should thank user David C. Dean for mentioning Electron in the comments section. That eventually led to me using it in developing the GeoFence application.

In the time since David introduced me to Electron, someone had solved the problem of missing ARM Linux binaries. In fact, someone else had already wanted to use Electron for their digital signage, and they wanted it badly enough that they rolled a Linux distro around it: BenjaOS. Benja is an Arch Linux distribution targeting single-board computers that's pre-configured to launch an Electron app on boot. This is a job it does very well, once you've figured out the quirks in their flavor of Electron application.

screenshot depicting the contents of the app folder. There are only 10 files displayed.

I won't go over the process of developing the application logic and GUI, but I will take you through the final code because it's really not that verbose! In the app directory, there are quite a few files, but that's really just for modularity, and there's not a lot of code between them. When Benja boots, it runs an index.js file, which in turn launches our browser window and loads up the index.html file. The html file, of course, contains the markup that describes the layout of the GUI. It also pulls in the stylesheet, a few libraries and finally the config.js and auth-cal.js files.

Most of the work takes place in the auth-cal.js script. The largest chunk of the script has to do with authenticating ourselves to Google. In order to access the resources for SparkFun's Google Calendar, the application needs to authenticate as a user who belongs to the SparkFun group. I filed a bug with IT to set up an account specifically for the signs, and they were happy to oblige! I used this account to generate Calendar API credentials through the Google API Console. The auth-cal script uses these credentials to request API access, which gets me part way to where I want to be. Then it uses the API access to ask for user authentication, which gets me access to the SparkFun calendars. The first time this script runs on a new computer, it requires me to log in on behalf of the signage account for authentication, but it stores the access token after that.

screenshot of the Google API console, illustrating the ease of use

Once the authentication is done, the auth-cal script handles the sign logic. It makes Calendar API requests to constantly update the agenda and display it on screen. It also takes advantage of the (beautiful) momentjs library to keep time and calculate the time between events. Finally, it pokes the DOM to flip back and forth between two different UIs: One with the whole day's agenda and one that gives you the current event (or time until the next event).

The stylesheet is written to present the GUI in portrait orientation, since the main function of the UI is to present long lists. Instead of trying to rotate the framebuffer in Arch Linux, I decided to use the "-webkit-transform" function to rotate the entire page object in the browser. This worked out fine once I compensated for the weird position offset that it produced.

If you want to dig into the code for yourself, you can check it out at the GitHub repo.

...And Benja was his Name-o...

The Benja-OS logo, a sort of rugged stylized letter A intersecting a riff on the Electron logo

The BenjaOS Logo

Installing BenjaOS and getting my application to run was a little confusing because the documentation is pretty sparse. Luckily, the example application is fairly well-commented, so it was easy enough to learn by example. First, the installation is as simple as downloading the appropriate disk image from and writing it to an SD card. Throw the SD card into your Pi, and you're ready to boot up! The default application shows the device's IP address, which makes it easy to SSH into the device (user/pass: benja/benja) as well transfer files over SCP. Notepad++ also has a pretty handy plug-in (NppFTP) for working on projects over a network connection. If you're not into SSH, you can always pop that SD card back into your computer, and the app folder will be represented as its own drive ("BENJA APP"), which you can edit locally.

The thing that I burned a lot of time figuring out is that you don't want to just drop your standard Electron app into that folder. Benja has a special package.json and index.js file that differ in their approach from the package.json and main.js file you might find in other Electron apps. You'll want to keep those instead of trying to use your main.js file. The rest of your project should work as usual, however if you have any node dependencies, you may need to install them with npm. Simply SSH into the RPi and run npm install -g to install your package globally. If your application isn't working but you can't tell why, you can launch a developer console in the browser window by pressing ctrl+shift+I, just as you would expect...well, eventually. It may take a few stabs at the keyboard before it listens to you.

It Works!

screenshot of the application showing the meeting room name at top followed by the agenda (partially redacted) and the current date and time at the bottomscreenshot of the application showing the meeting room name at top followed by the message "This conference room is free for the rest of the day" and the current date and time at the bottom

These two views flip back and forth every 15 seconds.

In the end, I'm pretty happy with how this project worked out, but I guess time will tell how well it solves our meeting-time troubles. I'll keep you updated because I'm still waiting on enclosures and wire covers to install these signs by their respective rooms.

I know some folks are intimidated or bored by application programming, especially in web language, but it's time makers embrace these languages and skills because IoT appears to be coming, whether we like it or not. Add to that the fact that every few weeks seems to bring fresh new Linux SBC, and it's likely that we're all going to be doing a lot more programming in the "web back-end" realm, either via Node or Python or...well, you get the idea. So what do you think? Give web a chance?

Happy Hacking!

Comments 12 comments

  • dksmall / about 7 years ago / 4

    You guys have TriForce meetings???? Power Courage Wisdom????

  • geek65535 / about 7 years ago / 2

    I like the idea, and I understand that Sparkfun sells hardware, so a Raspberry Pi + display makes sense in this context--but 7" tablets are dirt cheap (less than half the price of a Pi + display + case), and have everything you need (touch, wifi, even a built-in UPS). The only downside is you couldn't implement jma89's back LED idea.

    • jma89 / about 7 years ago / 1

      Could 3D print a case to hold the LEDs (and diffuse the light), and use said case as a sly way to slip a 90 degree USB OTG adapter in to talk with a cheap micro that could drive the LEDs.

      Only thing left to manage is auto-launching a full-screen app, and locking it down so folks don't poke around and break stuff. (The commercial offering we use also supports finding another open room based on what building/location you are in, and also provides a mechanism to report a device or hardware failure in the room, such as a bad Ethernet drop, misbehaving TV, or dead remote batteries.)

    • Oh, for sure this would run fine on any number of inexpensive tablets!

  • Kilrah / about 7 years ago / 1

    I've seen nice e-paper/microcontroller based ones... power consumption and all for something that gets refreshed a couple of times in the day.

  • jma89 / about 7 years ago / 1

    We run one of the more commercial solutions, and one of the nice features these units have is a nice red or green rear illumination (to the wall): If there's a meeting going on, it's red, otherwise green. Wouldn't be too crazy to make it go yellow ~10-15 minutes before the next meeting if you were to roll your own though.

  • It's like you guys read my mind! I was thinking of building one of these systems as well then I came across this:


    Works with google calendar too. I'll have to check your code out and see which one I like better =)

    • Those look great! Very nice code, more elegant than mine at a glance. Wish I had found that link before I started, haha.

      hope you don't mind if I edit your comment to make the link clickable.

      • Edit away! I'm an engineer I only get offended when you put a resistor in backwards =). While your at it please fix my spelling anf grammar on past posts. All seriousness yours turned out nice.

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